NAME AND LOCATION
The name of the corporation shall be: The Evans Family Reunion, Incorporated, here in after referred to as the Reunion. The corporation shall maintain a registered corporation in the state of West Virginia.
The purpose of the corporation is to foster family ties by holding a week-end long reunion every other year beginning in August, to nurture and maintain familial relationships, support and to continue the study of our genealogy.
The corporation shall have such powers as are now or may hereafter be granted by the Not for Profit Corporations Act of the State of West Virginia.
MEMBERS AND DUES
Section 1: The original members are the ten children of Edgar Calvin and Ida Mildred Evans: Louis Evans; Nathan Evans; Herman Evans; Lorenzo Evans; Norman Evans; Lillie Canada; Cleopatra Jones; Inease Perry; Louise Canada; and Edith Jones; here in after referred to as the First Generation. Membership is open to all their dependents and relatives.
Section 2: Associate Membership: An Associate Member is any person not directly descended or related to the Evans Family, but has an active interest in our activities or genealogy. This is a non-voting membership class.
Section 3: Dues are set for the First Generation at $100 per year. All Associate Members are encouraged to contribute $30.00 per month membership dues.
Section 4: Each Associate Member is entitled to one vote on each matter submitted to a vote of the membership.
Section 5: An Annual Meeting will be held during the reunion each year, where all business will be discussed and voted on.
Section 6: A vote will be passed with a majority of members present.
Section 1: Officers of the Reunion shall be President, Vice President, Secretary, Treasurer, and such other officers as the membership may elect from time to time to carry out the affairs of the corporation. Their duties and powers shall include but not be limited to the following:
1. Be the principal executive officer of the Reunion.
2. Preside at all meetings.
3. Appoint committees and chairpersons, as needed, with the consent of the membership.
4. Be a signature on the checking account.
B. Vice President:
1. Assume such duties as may be assigned by the President.
2. In the absence of the President, preside at meetings.
1. Record the proceedings of all meetings of the membership.
2. Read the minutes at each meeting.
3. Maintain a permanent record of all previous minutes.
1. Be custodian of all funds.
2. Make a Financial Report at each meeting.
3. Maintain the checking account and pay out funds of the corporation as approved by the membership.
Section 2: A term of office shall be for four years unless otherwise voted upon by membership, with one office being filled each year.
Section 1: There shall be Standing Committees to deal with the following:
A. History and Records
B. Reunion Planning (Second Generation)
C. Scholarship Fund
D. Future Development Projects
E. Third Generation
Section 2: Special Committees or AD Hoc committees may be created by the President, with the approval of the membership, as the need arises.
Section 3: The Executive Committee will consist of the four Officers and the Chairmen of the Standing Committees. The Executive Committee, in an emergency, shall have the power to make decisions between meetings of the regular membership, except the power to amend these By-Laws, or to dissolve the Reunion. Actions taken by the Executive Committee shall require not less than five votes.
These By-Laws may be altered, amended or repealed and new By-Laws may be adopted by a majority vote of members present at any meeting provided at least seventy-two hours written notice of intention to alter, amend or repeal or to adopt new By-Laws at such meeting shall be given.
Upon the dissolution of the corporation, the members shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation in such manner, or to such organizations or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 c (3) of the Internal Revenue Code of 1955 (or the corresponding provisions of any future United States Internal Revenue Law) as the members shall determine.
Any monies may be returned to the members who paid their dues in the most recent year or years. Any of such assets not so disposed of shall be disposed of by the Circuit Court of the county in which the reunion is located, exclusively for such purposes or to such organization or organizations as said court shall determine, which or organized and operated exclusively for such purposes.